Minutes of LATWCA Board Meeting
January 30, 2007

LAKE AUDUBON TERRACE WEST CLUSTER ASSOCIATION
P.O. Box 8662
Reston, VA 20195
management@lakeaudubon.org

Minutes of January 30, 2007 LATWCA Board Meeting

Meeting called to order at 7:00 PM.

Present were all board members: Paul Davis, Mark Getis, Frank Pitts, Christopher Harrison, and David Glover.

Frank reported that there were five outstanding quarterly dues payments. He notified residents and expects no issues in payments being received.

Frank purchased another $10,000 CD. Board agreed to roll over $10,000 CD which expires on 2/24/07. Note: There is approximately $28,000 in reserves.

Paul will create an annual calendar of LATWCA relevant events.

Minutes of November 29 LATCWA Board Meeting approved by unanimous consent. In order to facilitate faster board communication to residents, future meeting minutes will be posted on the LATWCA website in a “pending approval” status until meetings can be approved at following board meeting.

Christopher identified need to contact board in adjacent cluster to establish and maintain good relations. Frank noted that he has reached out to the other cluster’s president. Adjacent cluster identified an issue with residents speeding out of their cluster. The board agreed to support other cluster increasing the height of their speed bump to slow down drivers. The Board will also make a note to our residents about driving slowly on our website and our next newsletter.

Resident raised a concern in a letter to the board regarding an issue with dog waste being left in common areas and trashcans visible from the street. Chris will contact the resident about these issues.

In order to facilitate communication of cluster standards to renters, Christopher suggested that the Board require landlords give the Board information concerning new tenants; i.e., full names and contact information. He also identified opportunity to both welcome new residents to the community while communicating standards.

Fran Bastress presented her landscaping plan (2007 Landscaping Budget.doc) to the board. Board verbally recognized and thanked Fran for her contribution to the community for landscaping over the years.

Fran noted that landscape maintenance is more important and that our cluster is unique in that we have long common area along Glade as well as a long waterfront. Fran noted that the “treatment to Norway Maples damaged by sidewalk contractor” has already been completed at a cost of $462.

Landscaping Maintenance: Of the four items listed under “Landscaping Maintenance,” only the three erosion projects were identified as projects. Paul made a motion to spend $3,950 for the erosion projects per Fran’s plan. Mark seconded the motion and all voted in favor. For the other items listed (removal of dead trees, pruning and watering), Frank stated that operational reserves are for “as needed” items. The board did not feel that watering plants justified spending $1,000. Frank volunteered to take care of watering any landscaping improvement projects that require watering.

Landscaping Improvements: Mark made a motion to spend $2,500 for landscaping improvements as stated (already in the budget). David seconded and all approved.

Former Board President Bob Shea identified several issues. He stated that residents care about: safety, re-sale, cost of ownership and quality of life. Bob indicated that board needs a way to track complaints and suggestions. He raised concern about sidewalk snow removal not being under contract. Mark to research options.

Fran presented communications issues with residents (COMMUNICATIONS WITH RESIDENTS.doc document). She made the following requests to the board:
- Residents are given notice of meetings at least two week in advance.
- Resident emails are updated twice yearly.
- Cluster Directory is updated.
- Guidelines and Procedures booklet created (adjacent cluster as example)
- Post any new standards on LATWCA website.

Board adjourned at 9 PM.

Submitted by David Glover, Secretary

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